With the 2012
Hurricane Season in full swing, this notice shall serve as a reminder of the
Building’s policies and procedures. Hurricane
Season brings challenges in planning, preparation, communication, potential Building
closures and evacuations as well as re-entry into the City and Building.
All Tenants should have
their current emergency plans in place and should be familiar with the Building
Emergency Procedures. Listed below
are several key important facts and/or considerations:
·
Our number one priority is the safety and security
of our Tenants, their employees and the employees of our Management Team.
·
Revisit your company’s emergency procedures. Make
sure your company’s emergency procedures coincide with the Building’s Emergency
Procedures.
·
It is equally important to have a Business
Continuity Plan (BCP) as part of your company’s emergency plan. This
contingency plan should include the evacuation of all essential data and files
necessary to conduct your business offsite.
It should also include how your employees are going to contact your firm
during an emergency and where they are to meet and/or office offsite.
·
In the case of evacuation and an extended period of
time out of the building, you should be prepared to conduct your business from
an area outside of these office buildings.
·
Send any and all emergency contact information updates/revisions
to the Building Management Office to the attention of Paige (paige.swain@am.jll.com). It is
essential that this information be maintained and updated when there is a
change so that our JLL Team has the most current contacts in the event your
firm needs to be contacted during an emergency.
As always the safety and security of our Tenants and the personnel who
work for our Buildings are our number one priority. With your safety in mind, all Tenants will be
requested to timely evacuate the Buildings in accordance with the Director from
the City of New Orleans,
so that the Buildings may be closed and secured. The Buildings and the Buildings’ Parking Garages
cannot, and will not be used as shelter.
Any and all evacuations will follow the guidelines and direction as set
forth by the City of New Orleans.
Always remember that
in the event of an evacuation, the Buildings will be re-opened as soon as safe
conditions exist, Building Management is able to return to the site, all
building systems have been confirmed operational, normal services have been restored
and the premises are safe for occupancy.
A few key items to
remember:
·
1515 Poydras and 1555 Poydras Buildings are not to
be used as a shelter or a place of refuge.
·
Jones Lang LaSalle will monitor the City of New
Orleans updates.
·
Jones Lang LaSalle will give as much advance notice
as possible regarding changes in Building operations and Building access.
·
Be sure to check the building’s web site and blog prior to the storm,
as well as during and after any emergency event.
·
Notifications will come out as often and timely as
possible. There will be various avenues of communication through Ringclear, the
1515 and 1555 Websites, and the 800
number.
·
In the event of an emergency (severe hurricane
updates, bomb threat, building closing due to power outages, etc) we have
contracted with RingClear
to automatically send voice messages to our tenants. Two (2) members of your organization (local
and/or national offices) should be appointed to receive such notifications.
·
Check the message on our 800 number for alerts,
notifications and other pertinent information.
That number is 1-800-574-0609.
For Tenants who are
part of the infrastructure support locally, regionally and nationally, that are
required to be onsite through events such as hurricanes, your firm will be
required as in the past, to review and sign the proper release forms in advance. For more information regarding this release
and the process required to remain onsite, please inquire with the Management Office
for details and the proper legal release forms if you have not already done so. It is important at this time to be sure your
Tenant Certificate of Insurance is up to date and on file in the Management Office
to expedite the approval process for acquiring a release form.
Again, please remember that the Parking Garage is not a safe haven for
vehicles and should not be utilized for this purpose. Access to the Garages will be limited and
access to the Parking Garage will not be a priority before, during or
immediately after any emergency.
When potential storms
make their way into the Gulf, we will keep all of our Tenants abreast with
updates via tenant advisories and hand outs.
Your support and cooperation is greatly appreciated in helping to insure
the safety of all Tenants of the Buildings.
Should you have any questions or concerns, or believe you are a part of
the “infrastructure support,” please contact your Tenant Services Rep, Paige
Swain and/or the General Manager, Sue
Tucker in the Management Office at 585-2660.
